4th European Conference on Flood Risk Management

Privacy Policy

The following explains the FLOODrisk 2020 privacy policy.  All registrants are asked to read and confirm acceptance with these procedures as a condition for registering.

Privacy Policy

Introduction

This privacy statement explains the reason for the processing, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you may exercise in relation to your data (the right to access, rectify, block etc.).

The FLOODrisk 2020 local organising committee is committed to protecting and respecting your privacy. As this service/application collects and further processes personal data, Regulation (EC) N°45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the committees and on the free movement of such data, is applicable.

Why do we process your data?

Purpose of the processing operation: the FLOODrisk 2020 comittees collect registration information in order to process attendees and submissions for presentation. Some personal information will also be published online and within proceedings in order to promote the program and content of the conference.

Personal data collected in this context will become part of a database with the purpose of facilitating the interaction between the conference committees and its authors and attendees.

If data subjects do not wish to be included in this database, they have the option not to register or can address themselves to the Data Controller (see below).

Lawfulness of the processing operation:

The processing operations of personal data in the context of submissions and registrations are necessary and lawful under article 5 (a) of Regulation (EC) 45/2001.

Which data do we collect and process?

Only data necessary for the involvement in the conference can be collected and processed, namely: title, first name, family name, organisation, department/service, organisation's geographic area of activity, street and number, country, postal code, city, phone, fax, e-mail address, social media address(es), data subject's categories they represent, language, age group and submission.

The data are given by data subjects on a voluntary basis. No data fields fall under article 10.

How long do we keep your data?

The committees only keep the data for as long as follow-up actions to the conference are necessary, with regard to the purpose(s) of the processing of personal data. As this conference is a series on a 4 year cycle the database is continually maintained, between events, and registrants have the right to amend or request removal of their data at any time.

How do we protect your data?

All data in electronic format (documents, uploaded batches of data etc.) are stored on the servers of the conference website hosting organisation and developing organisation, the operations of which abide by the European Commission’s security decision of 16 August 2006 [C(2006) 3602] concerning the security of information systems used by European Commission projects;

Who has access to your data and to whom is it disclosed?

The local organising committee, scientific committee and advisory board will have access to data, via an online interface. The data controller will have more in depth access via direct access to the database.

Some of the personal data could be published on the Internet, with consent.

What are your rights and how can you exercise them?

According to Regulation (EC) n°45/2001, you are entitled to access your personal data and rectify, block or delete it in case the data is inaccurate or incomplete. You can exercise your rights by visiting the ‘My Account’ section of the website - https://floodrisk2020.net/my-account/ - or by contacting the data controller, using the contact information given below.

Contact information

If you have comments or questions, any concerns or a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller using the following contact information:

The Data Controller:

Samui France SARL
Phone +33 (0)9 81 45 63 87
e-mail: admin@samuifrance.com