4th European Conference on Flood Risk Management

Update from 15th January 2021

Re-opening registration

As per our communication of December 2020, the FLOODrisk2020 conference will now take place from 21st to 25th June 2021 online. We have now updated the conference website with additional information on revised fees, new key dates and the organisation and format of this online conference.

Web-based gateway

The online conference will centre around a web-based gateway that will give delegates access to virtual rooms where they will be able to view video or audio presentations of the papers and posters, submit questions and attend live question and answer sessions with oral presentation authors.

Virtual exhibition

Access will also be granted to a virtual exhibition hall where partners, sponsors and exhibitors will be able to publish posters, brochures, video presentation and access live chat with delegates from two weeks prior to the conference, throughout the conference and after the conference. A programme of pre-recorded presentations and live question and answer sessions will also be organised for all exhibitors to encourage discussions with delegates.

Enabling virtual meetings and interaction

The web gateway will also include a networking area enabling delegates to contact their peers via a messaging service. Delegates would also be able to pitch ideas, prior to the event and invite delegates to attend live pitching sessions online during the conference.

Instructions to authors

All authors will be required to upload a video or audio presentation of their paper or poster no later than 2 weeks prior to the conference opening date when access to all presentations will be opened for all delegates. This should ensure that delegates have ample time to view presentations and submit their questions ahead of the live question and answer and discussion sessions, a programme of which will be published in due course. Access to videos/audios will remain open throughout the duration of the conference and after the conference.

We will provide help for all presenters on how to record a video or audio presentation and upload it to the web gateway.

We will strive to make the process of participating in this virtual conference as easy as possible, as enjoyable as possible and as rewarding as possible for all involved. To this end, we have decided to extend the deadline for paper submission by one month to the 11th February 2021, when the video/audio presentation system will also be opened. Please note that the registration to attend the virtual conference is now open on page www.floodrisk2020.net/registration/.

Update from 22nd December 2020

After much deliberation and following the latest international situation with regards to COVID19, we have the pleasure to announce that we will be conducting the FLOODrisk2020 European Conference on Flood Risk Management from 21st to 25th June 2021 entirely virtually.

We have therefore decided to postpone the Budapest conference to sometime in 2024, specific dates for this conference will be announced in due time.

We hope to be able to welcome you online for the FLOODrisk2020 conference that will take place from 21st to 25th June 2021. Detailed information on the programme for this virtual conference and how to gain access and participate in the conference will be published in the new year.

For those of you who have already registered and paid to attend the conference, please note that you will receive a credit note for the registration fee as well as a new invoice for registration to attend the online event in January once the new pricing structure has been established.

In the meantime, we would like to wish you and your family a healthy and prosperous new year for 2021.

Update from 2nd November 2020

As the COVID-19 crisis continues to affect many people and countries around the world, we continue to review all possibilities for delivering the FLOODrisk2020 conference. 

As you know we have already had to delay the conference from its original date in September 2020, to the new dates from 21st to 25th June 2021. Current restrictions in Europe and in particular in Budapest, Hungary, and the real possibility that those, or a version of those restrictions, will continue well into the first half of 2021, means we must, at least, review alternatives for hosting our conference.

We are currently looking at a number of options for this, from hosting the conference online to delaying the conference once more, and other options.

We ask kindly for your patience whilst we consider all these options. We will be in touch again by 18th December 2020 with our decision on the future of the FLOODrisk2020 conference. All key deadlines, including the notification of acceptance and full paper submission opening, are in the meantime put on hold.

Conference Postponed till June 21st-25th 2021

We have been monitoring the COVID-19 pandemic, for some time, and the organising committee would like to announce their decision to postpone FLOODrisk2020 until June 21st-25th 2021. This has not been an easy decision to make but there have been 2 main factors behind this decision.

1. It is unclear whether travel will be possible in September and as we are unlikely to know when and how travel restrictions will be relaxed, for some time, there was a risk that attendance would be greatly affected.
2. With travel restrictions currently in place, and the crucial period of the conference management ahead of us, it was felt our ability to produce a conference, reflective of the previous FLOODrisk series of conferences, was going to be severely hampered.

There are obviously a number of questions that arise from postponing the conference and you can find answers to the common questions on our FAQs page. As a summary, all submissions will remain valid, with the same decision as already announced. Ultimately this means your presentation will be carried over to June 21st-25th 2021, unless you tell us otherwise. More specific information can be found below.

Paper Submissions

We are very aware that this announcement comes shortly after, or as, many of you are working hard to submit your papers. It has no doubt been a difficult task, considering the adaptation you will have had to make to your working environment, and we would like to express our sincere appreciation of the efforts you have gone to. With this in mind we would also like to announce that the paper submission system will remain open until the end of April and all papers submitted will be eligible for publication in September 2020, as originally planned. There will be a small, early registration fee for publication, which will be taken off your attendance registration, at a later date. More details of this will be announced in due course. Those who also indicate they would like their paper reviewed for special issue, by the end of April, will also still be considered for this process.

We hope this goes someway to rewarding your efforts, however, it doesn't account for a group of authors who may be looking at this announcement as an opportunity to produce more complete papers by the time the conference is held in June 2021. Anything that improves the content of the conference is welcomed by us and you will be given 2 options. Either you maintain your current submission, for publication in September, but then present new data in June 2021, or you can choose to remove your current paper and wait until the new paper submission process takes place in November 2020. Those who have yet to submit a paper may do so by the end of April 2020, again for publication in September, or wait until November and submit a paper then.

Withdrawal

If you are not going to be able to attend in June 2021, or you feel that will be too late for you to present your paper, and would like to withdraw your submission, we would like to apologise for the inconvenience and appreciate your understanding over the decision we have made. During May 2020 all authors are invited to log in to the author area and indicate how they would like to proceed with each of their submissions. One of the options will be to withdraw.

Timeline

A new timeline of key events has been produced and the website has been updated to reflect this. You can find the key details here. Appropriate announcements will be made, as we move through the new stages, so please ensure you are receiving emails from floodrisk2020.net and if you have any questions please check our FAQs page or email us on info@floodrisk2020.net.

Thank you once again for the contributions you have already made to FLOODrisk 2020 and for your understanding regarding the decision we have come to. Our focus will now turn to make sure FLOODrisk2020 remains a success, albeit in 2021! 

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